Microsoft Office 365 has been one of the most popular cloud computing services in recent times. This is due to its familiar brand, many integrations, and cross-platform compatibility. Skyhigh Networks reported that over 58 percent of cloud sensitive data was stored in Microsoft Office documents. This share is expected to grow in the future due to 1TB of OneDrive storage and entry-level Office 365 subscriptions.
Skyhigh Networks’ study found that majorities of companies with over 100 users adopted individual services like OneDrive for Business, Exchange Online, and Skype for Business Online. Office 365 has a large user base among businesses today and a bright future. To get the most from its various parts, you need to have high-level technical skills for tasks like identity management.
Let’s take a look at some common blunders in this area, as well as others in Office 365 and how we can fix them.
1. High cost of single-on
Despite their similar names, Azure Active Directory is cloud-based and integrated into Office 365. However, it is not the same as Active Directory which is on-premises and contained in Windows Server. Organizations with traditional Active Directory can use password sync or single sign-on federated tools to connect to Azure.
“Azure Active Directory does not replace Active Directory.”
Many firms will find that the differences between them are not significant. Each has its advantages and disadvantages. Federation, for example, requires fewer password prompts but is more difficult to implement than sync. Some IT departments spend too much on federated SSO tools or don’t explore third-party SSO options which may be cheaper.
2. Inadequate security measures when connecting to Azure
When moving data to the cloud, security is a constant concern. According to RightScale’s 2016 survey of businesses, it was actually the second most-cited concern. You could face security issues when you migrate to Office 365. This could expose sensitive data.
Unapproved devices downloading data could be a problem. Active Directory Federation Services users should ensure that Device Registration Service is configured. Any device that is not on the main list may be required to perform multi-factor authentication before they are granted access.
3. Migration challenges, especially when it comes to Exchange
Exchange Online is a great email solution. It is more scalable and easier manageable than an on-premises deployment. It is rare for an organization to have an existing Exchange deployment. Therefore, migration is required.
There are many obstacles to overcome, such as insufficient bandwidth, difficulty maintaining user contacts and notes from Gmail, and difficulties setting up a hybrid environment (i.e. one that has both on-prem components and cloud/Office 365). As you prepare to migrate to Office 365 services, planning and equipment procurement are crucial.
4. Selecting the right support plan to support Office 365
When we discussed identity and access management (IAM), for Office 365, Active Directory sync was mentioned. This feature is available in many Office 365 plans but is not available in the Small Business and Home versions. It is possible to end up with a plan that is relatively inexpensive but does not provide the IAM coverage you need.
Office 365 is more than just a way to move your documents to the cloud. It’s a new way to collaborate, email, and use cloud computing. To ensure that you are ahead of the curve, be sure to obtain ourMicrosoft Certified Solutions Associate (MCSA):Office 365 Solutions Associatecertification to develop andrefine your Office 365 skills.